The Tasks workspace

What you’ll do

Swipe through the task deck the same way you swipe through patients. Tap a task open and check it off. Filter to medication-only when it’s time for the 0900 pass. Add a task by double-tapping the chip.

Why nurses use this

“What’s actually next” is the question you ask yourself fifty times in a shift. A flat to-do list buries the next thing in a list of every thing. The task deck does what a paper brain sheet does well. One task on top, the rest waiting, and a quick gesture to mark it done. The Tasks chip count tells you how many are still waiting under your current filter, so the number at the top of the screen actually means something at a glance.

How to get there

Tasks is the middle chip on the dashboard.

• From the dashboard: single tap the Tasks chip.
• From anywhere: double-tap the Tasks chip to jump straight to Add Task.
• Direct link: web users can deep-link to app.nursebrain.com/dashboard and tap Tasks.

Step-by-step

1. Switch to Tasks. Single tap the Tasks chip. The deck below swaps from patients to tasks. The chip’s count updates to show pending tasks under your current filter.

2. Tap to open, toggle to check off. Tap the front task to expand it, then tap the check toggle to mark it complete. The chip count drops by one.

3. Filter the deck. Single tap the active Tasks chip to open the menu. Filter to Pending (default), Completed, or Medication. The chip count follows the filter. Switch to Medication and the number shows medication-pending only.

4. Add a task. Double-tap the Tasks chip. Form opens. Or open the menu and tap “Add new task.” Same destination, two paths.

5. Edit a task. Double-tap the task card to open its edit form. Change time, change owner, change due window.

6. Apply a routine. From the Tasks chip menu, tap “Assign routine” to drop a bundle of recurring tasks onto today’s list. Q4h vitals, 0900/1300/1700 med pass, end-of-shift charting, whatever you’ve built. See routines.

Tips from the floor

• Medication filter is the move at med-pass time. Three taps to focus the deck to just meds. The count on the chip tells you how many you have left. When the count hits zero, you’re done with the pass. No scrolling required.
• Tasks created during a shift count toward that shift. The end-of-shift tally counts the tasks from the shift window. Tasks you add outside the shift window (admin work, personal reminders) won’t pollute the tally.
• Swipe speed matters. Flick hard and you advance through three tasks at once. Useful when you’re running through a long pending list to find what’s still relevant.
• Long-press a task card and something different happens. Worth knowing about. We won’t tell you what.
• The Tasks chip count is filter-aware. This trips new users for a day, then becomes a feature. If the chip says “3” and you switch the filter to All, it might say “12.” Same Tasks, different filter.

Common questions

Can I have repeating tasks without using a routine? You can. Set a recurrence on a single task. Routines are bundles of recurring tasks (the whole q4h-vitals-plus-meds-plus-charting set). For one-off recurrence, the per-task field is enough.

What about subtasks? Yes. A task can hold subtasks (e.g., a med pass with each med as a subtask). Tap into the task to see them. The Watch can toggle subtasks too. See Apple Watch.

Can I assign a task to another nurse? No. The Tasks workspace is yours. If your hospital runs NurseBrain Platform, team task boards live there.

Why don’t completed tasks disappear? They move to the Completed filter. End-of-shift clears the pending and completed lists together; until then, “Completed” is your record of what’s done.

What if I forgot to add a task before doing it? Add it now and check it off right away. Your end-of-shift tally still counts it; it was created during the shift window, and completing immediately doesn’t undo that.

Are tasks tied to a patient? Optional. Tasks can be patient-scoped (a med pass on a specific patient) or general (a personal reminder). Patient-scoped tasks show up in the patient timeline too.

Where this fits in your shift

Tasks is the “what to do” surface. Patients is “who you’re caring for.” Notes is “what to remember.” Routines is how you stop adding the same q4h vitals every morning by hand.